Ultimate Guide for PowerPoint Presentation

The development of science and technology has changed our everyday lives in different ways.  This has made the PowerPoint presentation a straightforward and effortless process. However, creating an attractive and impactful PowerPoint presentation is still very tricky and requires the skills of the presentation.  The article will be beneficial for students in understanding the different lament of PowerPoint presentations, such as visuals and content, and how they can help create an impactful PowerPoint presentation in the college or university. Sometimes, the students get carried away in the presentation; however, to prepare a quality presentation, it is essential to make it reasonably informative and impressive to achieve a perfect balance. 

Some of the essential tips when making a PowerPoint presentation are 

• Understanding the audience 

Before starting the presentation, it is essential to get knowledge regarding the audience, their interests, background, needs, and preferences in the presentation.  For instance, the use of highly contrasted colors can be helpful for children. However, it may not be able to create an impact on adults as required. This makes it essential for the students to think about the audience before starting a presentation.

• Selecting an objective and purpose

Before starting a PowerPoint presentation, note the objectives you want to achieve. For instance, what is the size limit of the presentation of time provided for the completion of the presentation?  Deciding the goals of the presentation is essential in increasing the success of the presentation and also helps in saving the time required to prepare the presentation. 

• Making use of Pathos, ethos and Lagos

Language plays a vital role in communicating ideas and thoughts from one person to another. The use of logos, ethos, and pathos. Ethos refers to the ethical values of the speaker. Logos refers to the logic provided by the speaker regarding the statements and arguments in the presentation, and pathos refers to the emotions of the audience viewing the presentation. 

• Preparing the content

During the presentation preparation, it is likely that all the focus goes to the images used, which helps make it more attractive. However, providing the written content in the presentation is also essential. The content of the presentation is beneficial in deciding the overall layout of the presentation. The presentation should be arranged compellingly and coherently with the help of a storyboard.  After creating the content, selecting the presentation's visuals, fonts, background, and color is crucial. 

• Preparing handouts for the audiences

PowerPoint presentations generally have many visuals compared to text, which can confuse the audience.  Therefore, it becomes essential for the creator to provide handouts of the presentation mentioning the critical points as it helps make the audience remember the stunning graphics used in the presentation. 

• Making use of user-friendly devices

The development of science and technology has made it easy for us to transfer data and information from one place to another fast and precisely. As a result, the presentation needs to be easily transferable when required. Moreover, it is also important to take essential measures that can help the version of the presentation sent to another party be the same as with the creator,

• Making yourself with the functions of PowerPoint

Before beginning the PowerPoint presentation, the students need to make themselves familiar with the different functions of the PowerPoint. This is important as it will help fully use the different functions provided in the presentation. 

• Use of visuals

Using relevant images and visuals is an essential aspect of an attractive presentation for the audience.  Providing clear and accurate visuals helps create long-term impressions reading the information provided in the presentation and helps attract many viewers. 

What is the importance of using a structure in a PowerPoint? 

Creating a well-defined PowerPoint structure is essential as it helps make the presentation readable by the audience. Creating a structure helps present the information in a logical order and makes it easier for the viewers to understand the message.  As per different surveys, it has been found that structured information is more acceptable when compared to unstructured information. 

Essential components of PowerPoint structure

A quality PowerPoint presentation generally provides information as a story and consists of essential components: the introduction, main body and conclusion. 

Introduction

The introduction helps set the presentation's tone and gives the audience an idea of what to expect in the main body of the presentation. The introduction carries the following slides in the introduction. Firstly, the title slide. It introduces the main topic of the presentation and includes a small description of the information. The second slide is the table of contents. Hyperlinks can be provided to enable the viewer to navigate to different presentation slides quickly. Objectives is the third slide in the introduction and provides the audience with the contents of the main body. The definition is the optional slide in the introduction section, which provides definitions for necessary use in the terms. 

Main body

This is an essential part of the presentation and provides a detailed explanation regarding the main arguments related to the topic.  As per the topic of the presentation, the main body can be divided into different slides as per requirements. The main point can be arranged as per the priority of the topic. Also, the content in the main body can be arranged in the form of past, present, and future.  The main body should be written in the form of a story, which helps keep the audience attached to the content provided in the presentation. Moreover, providing the arguments in a problem-solving dynamic is essential to make them more engaging for the audience. 

Conclusion 

The conclusion is essential as it helps summarize the crucial points provided in the presentation. The conclusion helps redefine the presentation's objectives and justifies the reasons for watching the presentation.  The conclusion included the following slide in the presentation. 

• Summary:

 It provides information regarding the goals achieved by the audience, the knowledge gained by them, and the benefits they will receive from their knowledge. 

• Conclusion:

 The presentation includes a thank you slide for the audience for a convenient viewing of the presentation.